Solutions for government offices
Many government offices have aging IT systems; with the tough economy, they have little funds to upgrade the system. Many government offices have looked at the cloud-based solutions. For them to use cloud based solutions, a cloud solution must meet the following requirements:
- The system must be very secure for file sharing, with fine granular access control, such as ACL-based access control.
- The system must support client-side data encryption. Not all data needs to be encrypted. But for the most confidential data, client-side data encryption is a must.
- The system must be very easy to use, not only on individual account level, but also on the organization level. Most government employees are not tech-savvy, many of them are so used to their existing system that they don’t want changes.
- The system must truly save the cost.
Over the years, we have seen more and more government offices using our service. These offices include Department of Transportation, public libraries, water districts, city governments, polices and new development bureaus.
The service they use range from file transferring service, group file sharing and collaboration service, WebDAV drive mapping, and cloud file backup services.
Example 1: A state government needs cloud file server with user access control, and file transferring service with field engineers using mobile devices
Department of Transportation of Oregon State has many field engineers on land surveying. In the past, these field engineers will take pictures and transfer them to external drives,
then ship the drives back to their head offices. With DriveHQ’s service, their field engineers can take a picture using a smart phone, then use DriveHQ FileManager app
to upload the photos to a specific folder that is shared with the field engineer. Each field engineer is limited to a specific folder(s).
Example 2: A large city government needs “published folder” for public downloads and “Drop box folder” for secure uploads by the public
A large city redevelopment agency needs to publish a Request for Proposal. They will then receive bids from interested suppliers. As they are not sure which and how many businesses will bid, they must open this process to the public. They can publish an email address on their website, however, many suppliers will need to send large blueprint files and powerpoint presentation files. Emails cannot handle these kind of large files. Moreover, they receive too many junk emails, and quite some emails gets to the junk mail folder and some emails are completely blocked.
Using DriveHQ’s service, they can easily create a project information page, which can be hosted on their own website, or they can also use DriveHQ’s web hosting service. Then they just need to create a drop box folder on DriveHQ. The DriveHQ’s drop box folder is totally different from Dropbox.com service (which is essentially a synchronized folder). It is just like a real drop box in the post office. Any user on the Internet can click on the drop box URL and securely upload files into the drop box folder. Once a file is uploaded into the drop box folder, nobody can see or access the files in the drop box except the folder owner (or other authorized users).
Example 3: A small city office needs File server, Email Server, FTP server and Backup System.
Many government offices operate just like a regular business where they also need access to file servers, FTP servers, email servers and backup systems. As a cloud based solution, DriveHQ service seamlessly connects different departments of the government offices in different locations.
Starting at only $4/user/month, DriveHQ can save you up to 60% of cost compared with other services. Moreover, DriveHQ offers a special discount for government offices in any countries! With our strong security technologies and 10 years of track record, migrating to the cloud is easier than ever and there is really little to concern.
Top